Duties and Responsibilities Of Mailing List managers
As manager of a DU mailing list, you have the following responsibilities to be aware of. IF you have any questions,
please feel free to email email@example.com.
- Respond to any pending requests, such as held messages or subscription approvals.
- Messages sent to your mailing list may be held for a variety of reasons, including someone posting to a list which is moderated, or someone attempting to subscribe to a list which requires the list's manager to
approve the subscription. List managers will receive an email when ever such requests are pending, with instructions on how
to approve or deny the request(s).
- Respond to questions about the list's purpose and appropriate content.
- List managers may receive inquiries from list members, or individuals interested in becoming list members, about what the
list is used for.
- Monitor the list for appropriate use.
- Any discussion that is not within the scope of the list's declared purpose should be referred to
another mailing list if available (information about DU mailing lists can be found on the available mailing lists page). Any abuse of others on the list by one or more posters
should not be tolerated, although list managers should use tact if responding to an abusive poster.
- Respond to yearly inquiries by UTS as to whether your mailing list is still in use.
- University Technology Services will email list managers annually to make sure that a mailing list is still in use.
Failure to respond to these
inquiries will result in your mailing list being disabled for one month, and then deleted.
- For mailing lists with one hundred subscribers or more, send at least annual reminders to subscribers which describe
the list's purpose.
- This annual reminder of the lists purpose serves to notify new members, and remind existing members, of the appropriate
use of the list.
- Train an incoming list manager and effect a smooth transition in the event you will no longer be manager of this
- IF you will cease to be manager for a mailing list, it is your responsibility to assure that the mailing list has a new
manager who is trained how to properly administer the list.
- Notify the subscribers of a mailing list, and UTS, before abandoning a mailing list.
- IF you know that your mailing list is no longer needed, provide appropriate notice to the list's subscribers, and then
email firstname.lastname@example.org and request that your mailing list be deleted
University Technology Services,
2100 South High Street,
Denver, CO 80208-4777 ·
303.871.4777 · FAX: 303.871.7778 ·
Copyright © 2005 University of Denver
· Page last revised February 9, 2005.